Updating your preferred or legal name

Enrolled students can contact the enrolments office to update their preferred or legal name. A new student ID card can be issued if a legal name has changed.

A student’s preferred name appears in any automated communications from the university about their enrolment and on their student record including class lists. Changing a preferred name will not affect ITS username details and a student ID card cannot be printed under a preferred name.

Preferred name change requests and legal name change requests must be made in writing. You can request a change in-person at the Enrolments counter or via email.

In-person request

Take your completed the Change of Details form to the Enrolments counter (SU211) of the Student Union Building.

No further documentation is required if the change is to a preferred name. However, if the change is to a legal name, you must bring original or certified copies of legal name change documents. You can also request a new student ID card in your new name free of charge. We can usually produce these immediately.

Email request

Email enrolments@vuw.ac.nz and clearly specify your student ID number, your previous name and your new name (indicating your first, middle and last name). If it is a legal change, you must also attach certified supporting documentation with your email.

Supporting documentation required for a legal name change

A change to a student’s legal name can only be made when one of the following legal documents are provided to confirm a legal name change:

  • Name change certificate;
  • Marriage certificate;
  • Passport showing new name;
  • Birth certificate identifying change of name; or
  • Name change by deed poll document.

The standard certification requirements apply when submitting supporting documents to confirm a legal name change.

If you are changing your legal name, you should also email ITS so your username/email can be changed. You can contact IT by phone: 04 463 5050 or by email: ITS-ServiceDesk@vuw.ac.nz