Send your documentation

To complete your enrolment, you may need to provide documentation like your proof of identity and academic record.

To finalise your enrolment, you need to send us certified copies of certain documents. Uncertified copies of documents cannot be accepted. Email your certified documents to enrolments@vuw.ac.nz, or send them to the Enrolments office:

Enrolments office
Victoria University of Wellington
PO Box 600
Wellington 6140
New Zealand

It is important you send these as soon as you complete your online application.

Due to COVID-19 alert level 4, Justice of the Peace services have been suspended. We now accept scanned, non-certified copies of original documents as attachments to an email to enrolments@vuw.ac.nz. Also attached to your email, you must have a declaration (from you—the learner to whom the documents relate) in the following format:

I certify that the attached is a true copy of the original document.
Signed: [print name and signature]
Date: [insert]

You may be required to submit a certified copy or present the original document, once Justice of the Peace services resume.

Proof of identity

You must send us a certified copy of your birth certificate or passport.

If the name on your application does not match the name on your birth certificate or passport you must also send us a certified copy of your marriage certificate or deed poll to match the name you used on your application.

Proof of citizenship or residency

If you were not born in New Zealand and you do not have a New Zealand passport, you must also send us a certified copy of your:

  • certificate of citizenship or
  • evidence of residency or permanent residency.

Check the Admission and Enrolment Statute for eligibility to study as a domestic student.

Previous academic records

If you have applied for admission based on qualification assessment you need to supply official transcripts of your previous study. We do not accept provisional results.

Certified copies

If you are asked to provide documents for proof of identity, eligibility, or prior academic records, you must submit a certified copy of the document.

Documents can be provided either in hardcopy or as a high quality digital document in PDF format (i.e., scanned or photographed).

A certified copy must include a stamp/endorsement. The certifying statement must be clear and legible and must be completed for each page of the documents submitted. Each page must be correctly witnessed and be stamped with full name, title, signature, and dated.

You have a range of options—both on and off campus—where you can get your documents certified:

  1. on campus by a university staff member (e.g., enrolments/admissions, faculties/schools, student recruitment, PhD Admissions Office, Wellington Faculty of Graduate Research, and Wellington University International) who has sighted the original document
  2. off campus by an approved person or agency who has sighted the original document.
    1. Within New Zealand, a copy of a document can be certified by:
      • — the institution that originally issued it
      • — a solicitor
      • — a notary public
      • — a Justice of the Peace
      • — your school principal, if you are a secondary school student
      • — contracted international education agencies.
    2. Outside of New Zealand, acceptable authorities include:
      • — consular officials of an embassy/high commission
      • — government/municipal officials with the legal right to take official declarations
      • — notary service with the legal right to take official declarations or with an official apostille stamp
      • — an officer of the court with the legal right to take official declarations
      • — a Justice of the Peace with the legal right to take official declarations
      • — the academic institution who awarded the qualification
      • — contracted international education agencies.

Do not send us original documents through the post. We cannot return them to you.

We don’t accept documents that have been certified by:

  • Work and Income
  • doctors, pharmacists, or dentists
  • your school’s careers adviser or your dean
  • police officers.

A document that is photocopied, downloaded from the internet, or faxed will not be accepted and you will be asked to resubmit the documentation required.

Non-English documents

If the original is not in English, a certified translation must also be provided, contact NZTC International—The Translation Centre.