Course additions and withdrawals

If you want to add or drop a course you need to make sure you follow the correct process.

Plan your study

You can use the online myDegree tool to check what will happen if you make changes to your degree or courses.

You can also visit your Student Success Team for advice about which courses you need to take to meet the requirements of your degree.

When to add or drop courses

You can add or drop courses at the beginning of each trimester. If you drop a course before the withdrawal deadline, you won't be liable for the fees for that course. Jump to the list of course withdrawal dates for 2022.

We recommend that you complete your course changes by the end of the first week to avoid getting behind with your studies by missing too many lectures.

Adding a course

You can add or drop courses at the beginning of each trimester—see the course withdrawal dates for 2022. We recommend that you complete your course changes by the end of the first week to avoid getting behind in the lecture.

Add courses using the course Add/Drop tool in Student Records or email your Student Success Team. Please include your full name, Student ID number, the course code(s) and CRN number(s).

The course Add/Drop tool is not available for some courses. You will need to email your Student Success Team if this applies to you. Please include your full name, Student ID number, the course code(s) and CRN number(s).

Places on any given course are not guaranteed as the course may already be full.

Once you have added a course, payment is due the Friday before it starts. If the course has already commenced, payment will be due immediately.

Withdrawing from a course

Drop courses using the course Add/Drop tool in Student Records or email your Student Success Team. Please include your full name, Student ID number, the course code(s) and CRN number(s).

The course Add/Drop tool is not available for some courses. You will need to email your Student Success Team if this applies to you. Please include your full name, Student ID number, the course code(s) and CRN number(s).

There are different withdrawal options, depending on the time of withdrawal and the circumstances involved.

Keep in mind that withdrawing from courses may affect your student loan support (student loan living costs, student allowance, course related costs) if StudyLink no longer recognises you as a full-time student. If you are concerned about losing this support, contact student-finance@vuw.ac.nz before withdrawing to discuss your options first.

Full-time study is defined by StudyLink as being enrolled in at least 48 points in one trimester OR 96 points in two or more trimesters in the same loan period.

As StudyLink views late withdrawals as fail grades, withdrawing from courses may also affect your future student loan entitlements. StudyLink requires students to have passed more than half of their study in the past 5 years to be eligible for a student loan. If you are withdrawing due to exceptional circumstances affecting your ability to study, you can appeal to StudyLink to have this paper disregarded from their calculations.

Non-payment of fees

Non-payment of fees, ceasing to attend or verbally advising a member of staff will not be accepted as notice of withdrawal.

Student loans

Withdrawing from a course may impact your eligibility for a student loan and allowance (including retrospectively).

International students

If you are an international student, withdrawing from a course may impact your eligibility to hold a student visa, especially if you fall below the required course load for full time study.

Visit Wellington University International or contact student-visa@vuw.ac.nz before you withdraw from any courses.

Withdrawal with refund

You will no longer be liable for the applicable course fees if you withdraw before the dates below. The course will not appear on your academic transcript.

Refunds are not processed automatically. To request your refund, email student-refund@vuw.ac.nz and include your student ID number. If the credit is to be refunded to a bank account include the originating bank account information.

If your fees have been paid by Studylink, the credit from your course withdrawal will be refunded back to your loan.

If your course dates differ from those below, contact student-finance@vuw.ac.nz to confirm the withdrawal deadline dates.

A charge may be applicable if the credit has not resulted from a Fees-Free allocation or approved fees consideration.

In instances where the original payment was made via debit/credit card and incurred a convenience fee, the convenience fee will not be refunded.

2022 course withdrawal dates with refund

  • Full year courses (commencing 28 February 2022) - Withdraw by 25 March 2022
  • Trimester 1 courses (commencing 28 February 2022) - Withdraw by 11 March 2022
  • Trimester 2 courses (commencing 11 July 2022) - Withdraw by 22 July 2022
  • Trimester 3 2022 courses (from 14 November– 22 December 2022) - Withdraw by 17 November 2022
  • Trimester 3 2022 courses (from 14 November 2022–24 February 2023) - Withdraw by 25 November 2022
  • Trimester 3 2022 courses (from 9 January– 24 February 2023) - Withdraw by 13 January 2023

Withdrawing late from a course

Withdrawing late from a course after the dates above may impact your eligibility for a student loan and allowance (including retrospectively).

If you withdraw after the 2022 course withdrawal with refund dates but before the dates below, your fees will not be refunded (unless a fee reconsideration due to exceptional circumstances is approved) and you will receive a withdrawn grade (WD) for the course but the course will not appear on your academic transcript.

Studylink will treat this withdrawn grade as a fail grade unless relevant supporting documentation is provided to them.

  • Full year courses–19 August 2022
  • Trimester 1 courses–13 May 2022
  • Trimester 2 courses–23 September 2022
  • Trimester 3 courses–at the three quarter point of the teaching dates

Associate Dean late withdrawal

If you withdraw from a course after the late withdrawal dates above, you will be regarded as having failed the course unless the Associate Dean gives you approval to withdraw.

Associate Dean late withdrawals will only be approved if medical or exceptional personal circumstances have stopped you from continuing or completing your course.

Only in exceptional circumstances are withdrawals granted after the final examination or other assessment and in no case may a student withdraw after one trimester has elapsed since the course ended.

Complete the application form for an Associate Dean late withdrawal. Make sure you are logged in your student mail account to access the form.

If your application to withdraw late from a course is successful, you will not receive a fail grade on your academic record for that course.

A separate application needs to be submitted to Student Finance if you would like to apply for a (partial) reconsideration of your fees.

Supporting documents

Both the Associate Dean late withdrawal and fee reconsideration applications require you to provide dates and relevant supporting documents such as a medical certificate or letter from the Counselling Service (these must be originals or certified copies).

We will also check you were attending class and completing assignments before you withdrew.