Course additions and withdrawals

If you want to add or drop a course you need to make sure you follow the correct process.

Plan your study with myDegree

You can use myDegree to check what will happen if you make changes to your degree or courses.

Adding a course

You can add or drop courses at the beginning of each trimester—see the course withdrawal dates for 2020. We recommend that you complete your course changes by the end of the first week to avoid getting behind in the lecture.

Add courses using the course Add/Drop tool in Student Records or visit your Faculty office.

The course Add/Drop tool is not available for some courses. You will need to visit your Faculty office if this applies to you.

Places on any given course are not guaranteed as the course may already be full.

Once you have added a course, payment is due the Friday before it starts. If the course has already commenced, payment will be due immediately.

Withdrawing from a course

Drop courses using the course Add/Drop tool in Student Records or visit your Faculty office.

The course Add/Drop tool is not available for some courses. You will need to visit your Faculty office if this applies to you.

There are different withdrawal options, depending on the time of withdrawal and the circumstances involved.

Keep in mind that withdrawing from courses may affect your student loan support (student loan living costs, student allowance, course related costs) if StudyLink no longer recognises you as a full-time student. If you are concerned about losing this support, contact student-finance@vuw.ac.nz before withdrawing to discuss your options first.

Full-time study is defined by StudyLink as being enrolled in at least 48 points in one trimester OR 96 points in two or more trimesters in the same loan period.

As StudyLink views late withdrawals as fail grades, withdrawing from courses may also affect your future student loan entitlements. StudyLink requires students to have passed more than half of their study in the past 5 years to be eligible for a student loan. If you are withdrawing due to exceptional circumstances affecting your ability to study, you can appeal to StudyLink to have this paper disregarded from their calculations.

Non-payment of fees

Non-payment of fees, ceasing to attend or verbally advising a member of staff will not be accepted as notice of withdrawal.

Student loans

Withdrawing from a course may impact your eligibility for a student loan and allowance (including retrospectively).

International students

If you are an international student, withdrawing from a course may impact your eligibility to hold a student visa, especially if you fall below the required course load for full time study.

Visit Wellington University International or contact student-visa@vuw.ac.nz before you withdraw from any courses.

Withdrawal with refund

You will no longer be liable for the applicable course fees if you withdraw before the dates below. The course will not appear on your academic transcript.

Refunds are not processed automatically. To request your refund, email student-finance@vuw.ac.nz and include your student ID number. If the credit is to be refunded to a bank account include the originating bank account information.

If your fees have been paid by Studylink, the credit from your course withdrawal will be refunded back to your loan.

If your course dates differ from those below, contact student-refund@vuw.ac.nz to confirm the withdrawal deadline dates.

A charge may be applicable if the credit has not resulted from a Fees-Free allocation or approved fees consideration.

2020 course withdrawal dates with refund

Full year courses (commencing 2 March 2020)
Withdraw by 13 March 2020 
Trimester 1 courses (commencing 2 March 2020)
Withdraw by 13 March 2020 
Trimester 2 courses (commencing 13 July 2020)
Withdraw by 24 July 2020
Trimester 3 2020 courses (from 9  November–18 December 2020)
Withdraw by 13 November 2020
Trimester 3 2020 courses (from 9 November 2020–21 February 2021)
Withdraw by 20 November 2020 
Trimester 3 2020 courses (from 5 January–21 February 2021)
Withdraw by 10 January 2021

Withdrawing late from a course

Withdrawing late from a course after the dates above may impact your eligibility for a student loan and allowance (including retrospectively).

If you withdraw after the 2020 course withdrawal with refund dates but before the dates below, your fees will not be refunded (unless a fee reconsideration due to exceptional circumstances is approved) and you will receive a withdrawn grade (WD) for the course but the course will not appear on your academic transcript.

Studylink will treat this withdrawn grade as a fail grade unless relevant supporting documentation is provided to them.

Full year courses
14 August 2020
Trimester 1 courses
26 June 2020
Trimester 2 courses
25 September 2020
Trimester 3 courses
At the three quarter point of the teaching dates

Associate Dean late withdrawal

If you withdraw from a course after the late withdrawal dates above, you will be regarded as having failed the course unless the Associate Dean gives you approval to withdraw.

Associate Dean late withdrawals will only be approved if medical or exceptional personal circumstances have stopped you from continuing or completing your course.

Only in exceptional circumstances are withdrawals granted after the final examination or other assessment and in no case may a student withdraw after one trimester has elapsed since the course ended.

Complete the application form for an Associate Dean late withdrawal.

If your application to withdraw late from a course is successful, you will not receive a fail grade on your academic record for that course.

A separate application needs to be submitted to Student Finance if you would like to apply for a (partial) reconsideration of your fees.

Supporting documents

Both the Associate Dean late withdrawal and fee reconsideration applications require you to provide dates and relevant supporting documents such as a medical certificate or letter from the Counselling Service (these must be originals or certified copies).

We will also check you were attending class and completing assignments before you withdrew.

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