Updating your preferred or legal name
Enrolled students can contact the enrolments office to update their preferred or legal name. A new student ID card can be issued if a legal name has changed.
A student’s preferred name appears in any automated communications from the university about their enrolment and on their student record including class lists. Changing a preferred name will not affect ITS username details and a student ID card cannot be printed under a preferred name.
Preferred name change requests and legal name change requests must be made in writing. You can request a change in-person at the Enrolments counter or via email.
Take your completed the Change of Details form to the Enrolments counter (SU211) of the Student Union Building.
No further documentation is required if the change is to a preferred name. However, if the change is to a legal name, you must bring original or certified copies of legal name change documents. You can also request a new student ID card in your new name free of charge. We can usually produce these immediately.
Email firstname.lastname@example.org and clearly specify your student ID number, your previous name and your new name (indicating your first, middle and last name). If it is a legal change, you must also attach certified supporting documentation with your email.
Supporting documentation required for a legal name change
A change to a student’s legal name can only be made when one of the following legal documents are provided to confirm a legal name change:
- Name change certificate;
- Marriage certificate;
- Passport showing new name;
- Birth certificate identifying change of name; or
- Name change by deed poll document.
The standard certification requirements apply when submitting supporting documents to confirm a legal name change.
If you are changing your legal name, you should also email ITS so your username/email can be changed. You can contact IT by phone: 04 463 5050 or by email: ITS-ServiceDesk@vuw.ac.nz