Get your student ID

Find out how to get your student ID card, which you'll need to enter buildings, access services, use printers, borrow library books, and get student discounts.

Get your student ID

Before you can get your student ID card, you need to be fully enrolled and have either:

  • paid all your fees, or
  • been confirmed as fees-free, or
  • had your Student Loan confirmed by StudyLink.

We will email you to let you know when you can collect your student ID card from the Admissions and Enrolments Office, HU103.

If you provided a preferred first name when submitting your enrolment application, this will be printed on your card.

Studying by distance in New Zealand

If you are studying via distance you will need to email stucards@vuw.ac.nz requesting your ID card be posted to your home address.

Studying by distance outside New Zealand

You won’t receive a student ID card while you are studying outside New Zealand. If you transfer to studying in New Zealand, you will be eligible for a student ID card—contact the Admissions and Enrolment Office to arrange this.

Collect your ID card

Studying by distance in New Zealand

If you are studying via distance, you will need to email stucards@vuw.ac.nz to request your ID card be posted to your home address.

Studying in 2023

Once you are fully enrolled and your fees have been paid in full, you are confirmed as fees free, or your Student Loan has been confirmed by StudyLink, we will email you to collect your ID card from the Admissions and Enrolments Office, Level 1, Hunter Building, Kelburn Parade, Gate 2, Kelburn campus.

If your card has expired, come to the Admissions and Enrolments Office, Level 1, Hunter Building, Kelburn Parade, Gate 2, Kelburn campus, and bring your expired card with you.

Supplying your photo

There are two ways to supply a photo for your student ID:

  • Submit a photo when you enrol for your courses.
  • Email a JPEG file to stucards@vuw.ac.nz with your full name, preferred first name, date of birth, and student ID number.

Requirements

All student ID card photos must meet these requirements:

  • file type is .jpg or .jpeg
  • include your whole face and head, facing forward, not taken from an angle
  • in full colour with good clarity, not black and white
  • no hats or sunglasses
  • no logos or icons
  • no other people visible in the photo
  • smiling is permitted in your photo
  • we cannot use a copy of the photo on your passport or driver license.

To check your photo meets the requirements, view the examples on the NZ Passports website.

Access on your student ID card

Access is granted 10 days before the start date of your course if you are fully enrolled and have paid your fees (or have arranged payment with the Student Finance team). Your access will continue until 10 days after the end of your course date.

Access is revoked if you have outstanding fees or a fees hold on your account, or are not currently enrolled in any courses.

Length of validity

  • PhD and conjoint degrees–valid for four years
  • Bachelor degrees–valid for three years
  • Master's degrees–valid for two years
  • Postgraduate and undergraduate certificates and diplomas, and Honours degrees–valid for one year

If your card has expired, come to the Admissions and Enrolments Office, HU103, Level 1, Hunter Building, Kelburn Parade, Gate 2, Kelburn campus, and bring your expired card with you.

Using your student ID card

You must have a current student ID card to:

  • enrol with our IT services
  • use the printers and photocopiers
  • borrow library books
  • collect assignments
  • enter examinations
  • access student services and support
  • access after-hours computer labs
  • access some halls of residence
  • enter streamed classes
  • make Student Success team visits to request documentation such as transcripts, fees, assessments, and to add or drop courses
  • receive discounts for Metlink and the cable car, some movie theatres, and restaurants.

Replacement student ID cards

Your first student ID card is free. There is a $21 fee for replacing lost or damaged cards. Please note this is non-refundable.

An exception to the replacement fee may be made under the following circumstances:

  • Your student ID card has expired and you are still enrolled.
  • Your student ID card is faulty (to be tested at the Admissions and Enrolments Office).
  • Your wallet/ID card has been stolen and you can provide a police report.
  • You have had a gap in study of two or more years.
  • You have changed qualification (and have not had a card issued for that qualification).
  • You have had an official name change processed and need a card with your new name.

All other exceptions to the replacement fee must be approved by the Admissions and Enrolments manager.

You can request and pay for a replacement student ID online. We will email you when your new card is ready to collect.

If you would like a new photo on your ID, upload a photo to the Payment Portal. When purchasing a replacement ID card, the Payment Portal has two options you can select from—choose the current photo or upload a new one.

Thesis students

If you have an active suspension your student ID card will no longer be valid.

There is a grace period of access for thesis students after your programme of study has ended or thesis is submitted.

Student ID card enquiries

The Admissions and Enrolments Office
HU103 Level 1, Hunter Building, Kelburn Parade, Gate 2, Kelburn campus
Phone: 0800 04 04 04
Email: stucards@vuw.ac.nz

Opening hours

8.30 am–5 pm, Monday–Friday.

Speak to someone

Student success advisers

Phone: +64 4 472 1000
Email: info@vuw.ac.nz