Sub-delegation of Delegated Authority must be done in accordance with the Delegations Statute.
Eligible members of staff may sub-delegate the authorities they hold whenever circumstances necessitate doing so. This must be done in strict conformance with the Delegations Statute.
Clause 4 of the Delegations Statute permits authority holders to temporarily sub-delegate their authorities to an individual or group of staff by –
- appointing them in an acting or relieving role or
- transferring specific authorities that were originally conferred upon them.
Financial Delegated Authority (FDA) or Human Resources Delegated Authority (HRDA) cannot be sub-delegated unless written approval is obtained from a member of Te Hiwa, the University's senior leadership team. A sub-delegated authority may not be further sub-delegated without the prior written approval of the Vice-Chancellor.
Sub-delegations must be in writing (including email), specify the duration of the sub-delegation, and specify any limits on the sub-delegation.
Sub-delegation is a transfer of authority but not of accountability. This means that the person sub-delegating the authority will remain accountable for the use of that authority. Sub-delegating an authority does not prevent the delegating manager from exercising that authority alongside, or instead of, the person to whom the sub-delegation is given.
Template sub-delegation forms
These forms are intended to assist staff members to comply with the requirements of the Delegations Statute and ensure that sub-delegations are appropriately recorded in writing.
If there is any doubt as to whether a particular Delegated Authority can be sub-delegated, or the appropriate form to be used, contact firstname.lastname@example.org.
- Form 1—Appointment of acting staff member is for use when appointing a person to act or relieve in your role during your absence.
- Form 2—Sub-delegation of specific power is for use when sub-delegating a specific Delegated Authority.
- Form 3—Extension of sub-delegation is for use when extending a sub-delegation given using Form 2 above.
Instructions on how to use the forms are contained within the relevant form. Once completed, the form should be sent as an email to the person to whom the sub-delegation is being given, and copied to:
- your manager,
- your HR advisor (if HRDA is being sub-delegated); and
- your Finance Advisor (if FDA is being sub-delegated).