Sub-delegation of Delegated Authority must be done in accordance with the Delegations Statute.

Eligible members of staff may sub-delegate the authorities they hold whenever circumstances necessitate doing so. This must be done in strict conformance with the Delegations Statute.

Clause 4 of the Delegations Statute permits authority holders to temporarily sub-delegate their authorities to an individual or group of staff by –

  1. appointing them in an acting or relieving role or
  2. transferring specific authorities that were originally conferred upon them.

Financial Delegated Authority (FDA) or Human Resources Delegated Authority (HRDA) cannot be sub-delegated unless written approval is obtained from a member of Te Hiwa, the University's senior leadership team. A sub-delegated authority may not be further sub-delegated without the prior written approval of the Vice-Chancellor.

Sub-delegations must be in writing (including email), specify the duration of the sub-delegation, and specify any limits on the sub-delegation.

Sub-delegation is a transfer of authority but not of accountability. This means that the person sub-delegating the authority will remain accountable for the use of that authority. Sub-delegating an authority does not prevent the delegating manager from exercising that authority alongside, or instead of, the person to whom the sub-delegation is given.

Template sub-delegation forms

These forms are intended to assist staff members to comply with the requirements of the Delegations Statute and ensure that sub-delegations are appropriately recorded in writing.

If there is any doubt as to whether a particular Delegated Authority can be sub-delegated, or the appropriate form to be used, contact

  • Form 1—Appointment of acting staff member is for use when appointing a person to act or relieve in your role during your absence.
  • Form 2—Sub-delegation of specific power is for use when sub-delegating a specific Delegated Authority.
  • Form 3—Extension of sub-delegation is for use when extending a sub-delegation given using Form 2 above.

Template forms

Instructions on how to use the forms are contained within the relevant form. Once completed, the form should be sent as an email to the person to whom the sub-delegation is being given, and copied to: