A–Z policies

This policy ensures all academic agreements support the university's strategic direction and do not pose risk and where appropriate are commercially viable. Effective from: October 2014

This handbook sets out the University’s policies and processes for approving new courses and programmes, and for changing existing courses and programmes.

This statute defines the membership, functions and powers of the Academic Board of Victoria University of Wellington. Effective from: April 2021

The purpose of this policy is to set out the details of academic dress for Victoria University of Wellington. Effective from: September 2020

This policy sets out how perceived academic disadvantage and academic grievances are to be resolved. Effective from: October 2014

This Procedure is to be used when a student has failed to meet the Academic Integrity Policy but not seriously enough to warrant a formal misconduct process. Effective from: November 2022

This Policy sets out the high-level principles relating to academic integrity and academic misconduct for students at the University. Effective from: November 2022

The purpose of this policy is to set out the rules that apply to the expenditure of academic leave allowances. Effective from: February 2023

The purpose of this Procedure is to give effect to the Student Conduct Statute (the Statute) in relation to Academic Misconduct. Effective from: November 2022

This procedure outlines the processes to be used when reviewing a student's academic progress under section 12.2 of the Admission and Enrolment Regulations. Effective from: November 2022

These regulations provide a framework to identify students in need of support, and require conditions to be met for continued enrolment (until 11 July 2022). Effective from: September 2020

This policy defines the principles and intentions that underpin the University’s academic reviews and monitoring processes. Effective from: March 2019

This policy has been superseded by the Academic Transcripts and Certificates Procedure. Effective from: October 2014

This procedure defines the official documents issued by the University to record academic achievements of individual students, and outlines issuing procedures. Effective from: September 2021

see Course Scheduling and Constraints Policy

This statute provides a framework for use of network and information systems, including breaches of this statute, Student Conduct Statute and Conduct Policy. Effective from: November 2022

This policy outlines operational procedures of viewing, recording, extracting and use of information in the University’s Relationship Management Database.

This policy outlines the circumstances for persons outside the University appointed to adjunct or visiting positions, approvals and how exceptions are managed. Effective from: June 2015

These regulations outline the eligibility criteria for admission and the process for enrolling in programmes and courses offered by the University. Effective from: June 2022

see Events Management Procedures

This policy ensures that the University complies with the code when using live animals for teaching and research.

The Assessment Handbook sets out Victoria University of Wellington’s assessment policy and practice for all undergraduate and taught postgraduate courses. Effective from: February 2023

This procedure ensures capital expenditure is planned, evaluated, authorised, implemented, monitored and reported in a systematic manner. Effective from: October 2020

This policy sets out procedures and criteria to award posthumous qualifications in a consistent and appropriate manner. Effective from: October 2014

This policy outlines the BCM framework, responsibilities and principles to effectively prepare for and achieve strategic aims through times of major crisis. Effective from: March 2010

see Academic Approvals Handbook

see Academic Approvals Handbook

This procedure defines the criteria and process for cancelling or refusing to permit the enrolment of a student on these grounds. Effective from: October 2014

These procedures establish a set of standards and processes for the management of car parking within the University precincts.

This procedure ensures consistency of cash handling practices across the University.

The purpose of these guidelines is to provide a safe environment by defining parameters for the installation of cellular phone antennae.

see Academic Approvals Handbook

This policy is to protect the safety and wellbeing of children aged under 18 years who are receiving Children’s Services from Victoria University of Wellington. Effective from: August 2018

see Safe Campus Policy

This policy provides a framework for the management of class representation in order to support a teaching-learning partnership between staff and students. Effective from: November 2013

This policy sets out the overarching principles and general framework which inform strategies related to the Library’s collections. Effective from: August 2022

This statute ensures staff use discretion to manage any conflicts of interest and act in a manner consistent with institutional responsibilities. Effective from: June 2011

This policy sets the principles and requirements of the consultation processes to be followed regarding change, strategic planning and policies affecting staff. Effective from: February 2013

This policy sets the procedures to determine the nature of engagement, and the subsequent relationship, between the University and its contractors. Effective from: June 2010

This procedure sets out the process by which staff members and students will be elected to the Council.

The purpose of this Statute is to ensure the overall composition of Council provides effective governance of the University.

This procedure sets out the provisions for managing a student’s registration in courses, including amending their set of courses within an enrolment period. Effective from: September 2021

This policy provides a framework for determining the layout of the academic year and consideration of any constraints on course scheduling and capacity. Effective from: October 2016

These regulations govern the credit awarded towards Victoria University of Wellington programmes from courses taken at other tertiary institutions. Effective from: September 2020

see Credit Transfer and Recognition of Prior Learning Regulations

These procedures assign responsibility for ensuring that cyber security is maintained as per the Information and Records Management and Security Policy. Effective from: June 2021

This policy formalises the University’s data governance bodies and sets out the fundamental principles that guide its data management practices. Effective from: December 2022

A primary focus of this procedure is to clarify steps that will be taken when SEM is imported to or made available on the University’s IT systems. Effective from: June 2009

see Student Conduct Statute

This policy aims to encourage the retention of high-achieving students to complete their undergraduate degree and continue into postgraduate study at University Effective from: October 2014

This Statute sets out delegations and provides the basis for, and the limits on, the exercise of all Delegated Authority at Victoria University of Wellington. Effective from: June 2022

see Academic Approvals Handbook

These Procedures ensure that staff members and students understand when Personal Information may be disclosed to third parties, and how to do so. Effective from: December 2020

see Whistleblower Policy

The purpose of this Procedure is to ensure that teaching and research-related operations that involve diving and boating comply with statutory obligations. Effective from: January 2022

These procedures give effect to the Degree of Doctor of Philosophy Statute and the Doctoral Policy and should be read in conjunction with those documents. Effective from: March 2020

These regulations govern the admission, enrolment, registration, supervision and examination of candidates for the PhD and other doctoral degrees with theses. Effective from: March 2020

see Safe Campus Policy

This policy sets out acceptable limits to the practice of giving editorial advice on, and proof-reading of, Masters and PhD theses. Effective from: January 2016

The policy outlines the responsibilities of staff, and the conditions that apply, when undertaking private work.

This policy defines the environmental obligations of the University and considers how implementation of the policy should occur. Effective from: August 2008

These guidelines provide staff with assistance to make purchasing decisions that reflect the University’s commitment to environmental sustainability. Effective from: October 2008

The purpose of these guidelines is to provide information and guidance to managers and staff enabling equity and diversity across the University. Effective from: March 2014

Effective from: December 2018

see Academic Reviews and Monitoring Policy

These procedures are standards and protocols for management of events held on our campus and/or events supported and sponsored by the University. Effective from: February 2019

This policy establishes the basis for fee charging and related policies at Victoria University of Wellington. Effective from: February 2023

This schedule shows the fees for Victoria University of Wellington for 2020 academic year, unless otherwise stated. Effective from: September 2019

This schedule shows the fees at Victoria University of Wellington for 2021 academic year, unless otherwise stated. Effective from: September 2020

This schedule shows the fees at Victoria University of Wellington for 2022 academic year, unless otherwise stated. Effective from: December 2021

This schedule shows the fees at Victoria University of Wellington for 2023 academic year, unless otherwise stated. Effective from: February 2023

see Delegations Statute

see Delegations Statute

This policy addresses the risk of fraud and outlines the actions the University will take when any suspected fraud is reported or discovered.

This statute states overarching requirements for academic matters including admission and enrolment of students, and offering and conferring qualifications. Effective from: September 2020

The purpose of this Procedure is to give effect to the Student Conduct Statute (the Statute) in relation to General Misconduct. Effective from: November 2022

These regulations set out the general provisions relating to qualification requirements and how they are to be met by students’ personal programmes of study. Effective from: August 2022

This policy provides a framework for staff around the giving and receiving of gifts and koha on behalf of the University.

These procedures set out the Victoria University of Wellington's requirements in relation to graduation. Effective from: October 2021

This guideline provides conditions of enrolment for international PhD students who have been unable to apply for a student visa and/or travel to New Zealand. Effective from: November 2021

These guidelines outline the process for managing performance issues.

These guidelines outline the informal, formal and Tikanga Māori processes for resolving alleged misconduct.

Guidance on doctoral degrees where the student spends a substantial period overseas, including guidance on arrangements for cotutelle doctoral degrees.

This policy confirms Victoria University of Wellington’s commitment to providing a safe and healthy environment for staff, students, and visitors. Effective from: April 2016

These regulations govern qualifications, application, admission and examination procedures and the process for awarding Higher Doctorates. Effective from: June 2019

These guidelines provide additional information about the application and examination process for a Higher Doctorate. Effective from: October 2014

see Higher Doctorate Regulations

Procedures to inform staff about holidays and sick leave, to confirm the University’s systems and procedures for managing these types of leave. Effective from: December 2022

This statute sets out the regulations and procedures governing the conferment of Honorary Degrees and the award of Hunter Fellowships.

The purpose of this procedure is to provide a safe environment in the University’s buildings where Hotwork may be performed.

This policy ensures all University research and relevant teaching activities involving human participants conform to ethical standards. Effective from: April 2018

These Guidelines provide detailed information on the conduct of ethical research at the University.

This policy ensures that the University’s information and records are appropriately and securely managed, and comply with legal and/or contractual obligations. Effective from: June 2021

see Information and Records Management and Security Policy

This policy ensures that insurance deductibles are correctly accounted for and attributed to the School or Central Service Unit (CSU).

The purpose of this policy is to address issues related to ownership, benefit sharing and management of intellectual property. Effective from: July 2013

This Procedure sets out the requirements for offering an internship, placement or practicum as a credit-bearing course. Effective from: November 2022

This policy establishes expected standards of behaviour governing intimate relationships between members of the University community and students. Effective from: September 2022

This policy assists the University to comply with its legal obligations, maximising the likelihood of staff and agents of the University complying with the law. Effective from: March 2011

This statute is for the mutual benefit of Library users to ensure every user can undertake work related to study and research without unnecessary disturbance.

see Admission and Enrolment Regulations

This policy deals with the organisation and administration of ERCI, the costing and pricing of research and consultancy, and the distribution of the income. Effective from: July 2013

This procedure outlines the restrictions of advertising or promoting excessive consumption of alcohol by students on campus. Effective from: November 2008

see Master’s Thesis Regulations

This regulation states the University’s position on the enrolment, supervision, and examination of candidates for Master’s theses worth 90 points or more. Effective from: October 2021

This policy outlines provision of support and accommodations to allow students with impairments to demonstrate their abilities, participate in university life. Effective from: October 2014

see General Programmes of Study Regulations

These guidelines set the minimum value of prizes and scholarships for the University and ensure that the value of the prize or scholarship is meaningful. Effective from: August 2009

This procedure is to ensure the most efficient use of mobile phone services and to ensure accountability for personal calls.

This statute outlines criteria and procedures for awarding Naming Rights to university assets, activities or academic employment positions to specified parties. Effective from: July 2009

This policy provides protocols for a safe and healthy environment for all staff members and students participating in off-campus activities. Effective from: August 2009

The purpose of these guidelines is to assist in compliance with the University's Open Access Policy. Effective from: December 2020

This policy provides details on the open dissemination of our scholarly research output—online, world-wide, and free of charge. Effective from: December 2020

This policy provides a framework for the development, implementation and review of Policy Documents at the University. Effective from: November 2020

These guidelines provide information and guidance on the creation of positions, position management, job analysis, role descriptions and job evaluation.

These Procedures ensure that Privacy Breaches are managed in accordance with the University’s Privacy Policy and obligations under the Privacy Act 2020. Effective from: December 2020

These Guidelines assist staff members undertake a Privacy Impact Assessment (PIA) when required under the Privacy Policy. Effective from: December 2020

This policy ensures that personal information is managed in accordance with good global privacy practice, all relevant laws, and the principle of manaakitanga. Effective from: December 2020

These are the procedures for managing potential conflicts of interest. Effective from: June 2011

These procedures set out the obligations required of the University in relation to the identification and response to suspected child abuse and neglect.

This policy ensures continued accountability and robust governance, critical to the procurement functions carried out within the University. Effective from: November 2008

The handbook sets out the University’s expectations and gives guidance for good quality programme and course design. Effective from: April 2014

This policy ensures donations received by the University are transferred to the Victoria University of Wellington Foundation, unless stated by the donor. Effective from: October 2009

The purpose of this policy is to ensure that all contributing or participating authors receive appropriate recognition for their work. Effective from: November 2016

see Credit Transfer and Recognition of Prior Learning Regulations

This policy sets out the conditions under which students may record lectures and other teaching. Effective from: October 2014

These procedures outline requirements for the management of information and records as per the Information and Records Management and Security Policy. Effective from: June 2021

see Information and Records Management and Security Policy

This policy sets the framework to develop and implement research policy at the University, affecting staff research obligations and graduate research support. Effective from: December 2016

Provides clear guidance to staff on procedures to be followed in the event of a sudden death of a University staff member or student, either on or off campus.

The policy aims to identify and help students at risk of suicide, and to provide more effective intervention and support following any suicidal behaviour. Effective from: October 2014

This policy explains the University’s underlying approach to risk and risk management. Effective from: December 2008

This policy outlines the University’s commitment to providing a safe, clean and hospitable environment for its community and for visitors. Effective from: March 2013

This policy sets the guidelines to awarding externally funded scholarships. Effective from: July 2013

This policy sets the guidelines for awarding internally funded scholarships. Effective from: November 2021

The purpose of these guidelines is to outline the management of security service provision at Victoria University of Wellington.

This policy establishes the context within which security services are provided within the University precincts. Effective from: August 2022

This policy provides a framework for staff entering into and approving sensitive expenditure.

This provides guidance to staff prior to setting up a new postgraduate scholarship regarding the nature of postgraduate scholarship support at the University. Effective from: March 2010

The purpose of this policy is to help give effect to the University’s core ethical values and promote an environment in which sexual harassment is unacceptable. Effective from: February 2020

These procedures give effect to the Sexual Harassment Response Policy and apply to all disclosures or complaints made under the Policy. Effective from: February 2020

see Safe Campus Policy

This policy is to define roles and responsibilities on the licensing of software within Victoria University of Wellington. Effective from: September 2008

This policy sets out expected standards of conduct at Victoria University of Wellington and outlines processes to be followed when these standards are not met. Effective from: September 2022

This policy is a university-wide policy, which applies to all permanent staff members, and those employed on a fixed-term contract of greater than 12 months.

This policy ensures employees have an equitable, reasonable and safe workload, regularly reviewed by their manager, in consultation with the employee.

These obligations apply whenever students are using the Digital Solutions-student computing environment.

This statute sets out the principles that apply when a student’s conduct does not meet the University’s expectations. Effective from: November 2022

The purpose of this policy is to outline the processes for collecting, analysing and reporting course and teaching feedback from students. Effective from: November 2016

This policy sets the university management’s expectations and likely responses to student protests for protesters and other members of the university community. Effective from: November 2007

This policy establishes the basis for charging the Student Services Levy at Victoria University of Wellington for 2023 academic year, unless otherwise stated. Effective from: February 2023

This policy ensures student workloads are equitable, supported and manageable and the course time required allows a student of average ability to obtain a pass. Effective from: October 2014

The purpose of these guidelines is to provide information about staff eligibility for study assistance, which supports the Staff Development Policy.

This statue outlines the principles adopted by Council to enact the University’s obligations from section 281(b) of the Education and Training Act 2020. Effective from: February 2019

This policy provides for students to use Te Reo Māori in work being submitted for assessment as part of a course of study. Effective from: November 2015

see Threshold Standards online course on Nuku

see Course Scheduling and Constraints Policy

This policy provides the framework for university travel and guidance on the process for incurring ordinary, necessary and reasonable travel expenses.

This procedure defines the criteria and process for the provision of travel insurance for staff, students and other authorised persons.

This statute provides a framework within which Victoria University of Wellington can effectively manage and safeguard its financial resources. Effective from: December 2013

The purpose of this Policy is to ensure the consistency of tutoring quality at Victoria University of Wellington.

This policy sets out the terms and conditions that apply to the use of personal vehicles for university business.

The policy outlines standards for content publishers and owners when publishing material online. Effective from: October 2007

This Policy's purpose is to provide guidance on making disclosures of serious wrongdoing under the Protected Disclosures (Protection of Whistleblowers) Act 2022 Effective from: December 2022

This procedure allows a thesis to be withheld for a limited period, where harm could arise through situations such as disclosure of sensitive information. Effective from: August 2011