Staff policies
These documents set out employment-related policies and information for staff at Victoria University of Wellington.
Documents related to the academic regulations that govern entrance, enrolment, graduation, teaching and learning, postgraduate study and changes to courses and programmes of study are located in the Student and academic policies section.
Academic Approvals Handbook
This handbook sets out the University’s policies and processes for approving new courses and programmes, and for changing existing courses and programmes. View PDF
Academic Leave Allowances Policy
The purpose of this policy is to set out the rules that apply to the expenditure of academic leave allowances. Effective from: February 2023View PDF
Acceptable Use of Information Systems Statute
This statute provides a framework for use of network and information systems, including breaches of this statute, Student Conduct Statute and Conduct Policy. Effective from: November 2022View PDF
Adjunct and Visiting Staff Policy
This policy outlines the circumstances for persons outside the University appointed to adjunct or visiting positions, approvals and how exceptions are managed. Effective from: June 2015View PDF
Assessment Handbook
The Assessment Handbook sets out Victoria University of Wellington’s assessment policy and practice for all undergraduate and taught postgraduate courses. Effective from: February 2023View PDF
Business Continuity Management Policy
This policy outlines the BCM framework, responsibilities and principles to effectively prepare for and achieve strategic aims through times of major crisis. Effective from: March 2010View PDF
Child Protection Policy
This policy is to protect the safety and wellbeing of children aged under 18 years who are receiving Children’s Services from Victoria University of Wellington. Effective from: August 2018View PDF
Conflicts of Interest Statute
This statute ensures staff use discretion to manage any conflicts of interest and act in a manner consistent with institutional responsibilities. Effective from: June 2011View PDF
Consultation for Employment Matters Policy
This policy sets the principles and requirements of the consultation processes to be followed regarding change, strategic planning and policies affecting staff. Effective from: February 2013View PDF
Contract for Services Policy
This policy sets the procedures to determine the nature of engagement, and the subsequent relationship, between the University and its contractors. Effective from: June 2010View PDF
Disclosure of Wrongdoing (Whistleblower) Policy
Entitlement to Undertake Private Work Policy
The policy outlines the responsibilities of staff, and the conditions that apply, when undertaking private work. View PDF
Equal Employment Opportunities Guidelines
The purpose of these guidelines is to provide information and guidance to managers and staff enabling equity and diversity across the University. Effective from: March 2014View PDF
Equity, Diversity and Inclusion Framework
Effective from: December 2018View PDF
Fraud Policy
This policy addresses the risk of fraud and outlines the actions the University will take when any suspected fraud is reported or discovered. View PDF
Gift and Koha Policy
This policy provides a framework for staff around the giving and receiving of gifts and koha on behalf of the University. View PDF
Guideline for the Appointment of Tutors and Other Teaching and Research Support Staff
This guideline sets out the appointment processes for tutors and other teaching and research support staff. Effective from: April 2023View PDF
Guidelines for Managing Performance Issues
These guidelines outline the process for managing performance issues. View PDF
Guidelines for Resolving Alleged Misconduct
These guidelines outline the informal, formal and Tikanga Māori processes for resolving alleged misconduct. View PDF
Health and Safety Policy
This policy confirms Victoria University of Wellington’s commitment to providing a safe and healthy environment for staff, students, and visitors. Effective from: April 2016View PDF
Holidays, Sick Leave and Leave Without Pay Policy
Procedures to inform staff about holidays and sick leave, to confirm the University’s systems and procedures for managing these types of leave. Effective from: December 2022View PDF
Intimate and Close Personal Relationships Policy
This policy establishes expected standards of behaviour governing intimate relationships between members of the University community and students. Effective from: September 2022View PDF
Meeting the Needs of Students with Impairments Policy
This policy outlines provision of support and accommodations to allow students with impairments to demonstrate their abilities, participate in university life. Effective from: October 2014View PDF
Off-Campus Activities Policy
This policy provides protocols for a safe and healthy environment for all staff members and students participating in off-campus activities. Effective from: August 2009View PDF
Position Management and Position Classification Guidelines
These guidelines provide information and guidance on the creation of positions, position management, job analysis, role descriptions and job evaluation. View PDF
Procedures for Managing Potential Conflicts of Interest
These are the procedures for managing potential conflicts of interest. Effective from: June 2011View PDF
Procedures for Recognising and Responding to Child Abuse or Neglect
These procedures set out the obligations required of the University in relation to the identification and response to suspected child abuse and neglect. View PDF
Responding to Suicidal Behaviour by Students Policy
The policy aims to identify and help students at risk of suicide, and to provide more effective intervention and support following any suicidal behaviour. Effective from: October 2014View PDF
Risk Management Policy
This policy explains the University’s underlying approach to risk and risk management. Effective from: December 2008View PDF
Safe Campus Policy
This policy outlines the University’s commitment to providing a safe, clean and hospitable environment for its community and for visitors. Effective from: March 2013View PDF
Security Policy
This policy establishes the context within which security services are provided within the University precincts. Effective from: April 2023View PDF
Sensitive Expenditure Policy
This policy provides a framework for staff entering into and approving sensitive expenditure. View PDF
Sexual Harassment Response Policy
The purpose of this policy is to help give effect to the University’s core ethical values and promote an environment in which sexual harassment is unacceptable. Effective from: August 2023View PDF
Sexual Harassment Response Procedures
These procedures give effect to the Sexual Harassment Response Policy and apply to all disclosures or complaints made under the Policy. Effective from: August 2023View PDF
Staff Conduct Policy
This policy sets out expected standards of conduct at Victoria University of Wellington and outlines processes to be followed when these standards are not met. Effective from: September 2022View PDF
Staff Development Policy
This policy is a university-wide policy, which applies to all permanent staff members, and those employed on a fixed-term contract of greater than 12 months. View PDF
Staff Workload Policy
This policy ensures employees have an equitable, reasonable and safe workload, regularly reviewed by their manager, in consultation with the employee. View PDF
Student Feedback on Teaching and Courses Policy
The purpose of this policy is to outline the processes for collecting, analysing and reporting course and teaching feedback from students. Effective from: November 2016View PDF
Student Workload Policy
This policy ensures student workloads are equitable, supported and manageable and the course time required allows a student of average ability to obtain a pass. Effective from: October 2014View PDF
Study Assistance Guidelines for Staff Members Enrolling in Tertiary Studies
The purpose of these guidelines is to provide information about staff eligibility for study assistance, which supports the Staff Development Policy. View PDF
Travel Insurance Procedure
This procedure defines the criteria and process for the provision of travel insurance for staff, students and other authorised persons. View PDF
Travel and Expenses Policy
This policy provides the framework for university travel and guidance on the process for incurring ordinary, necessary and reasonable travel expenses. View PDF
Tutors Policy
The purpose of this Policy is to ensure the consistency of tutoring quality at Victoria University of Wellington. Effective from: August 2018View PDF
Use of Private Vehicles Policy
This policy sets out the terms and conditions that apply to the use of personal vehicles for university business. View PDF
Whistleblower Policy
This Policy's purpose is to provide guidance on making disclosures of serious wrongdoing under the Protected Disclosures (Protection of Whistleblowers) Act 2022 Effective from: December 2022View PDF
Code of practice of pastoral care for international students
Information on the code of practice of pastoral care of international students can be found on the Ministry of Education website.