Governance policies

These policies relate to aspects of governance at Victoria University of Wellington.

Academic Agreements Policy

This policy ensures all academic agreements support the university's strategic direction and do not pose risk and where appropriate are commercially viable. Effective from: October 2014

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Academic Approvals Handbook

This handbook sets out the University’s policies and processes for approving new courses and programmes, and for changing existing courses and programmes.

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Academic Board Statute

This statute defines the membership, functions and powers of the Academic Board of Victoria University of Wellington. Effective from: April 2021

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Academic Dress Policy

The purpose of this policy is to set out the details of academic dress for Victoria University of Wellington. Effective from: August 2020

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Academic Year Dates Policy

see Course Scheduling and Constraints Policy

Awarding Qualifications under Extraordinary Circumstances Policy

These Procedures set out the University’s process for granting a qualification to a student who has experienced extraordinary circumstances. Effective from: May 2023

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Awarding of Qualifications Posthumously Policy

see Awarding Qualifications under Extraordinary Circumstances Policy

Business Continuity Management Policy

This policy outlines the BCM framework, responsibilities and principles to effectively prepare for and achieve strategic aims through times of major crisis. Effective from: March 2010

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Cancellation or Refusal of Enrolment Procedure

This procedure defines the criteria and process for cancelling or refusing to permit the enrolment of a student on these grounds. Effective from: October 2014

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Council Elections Procedure

This procedure sets out the process by which staff members and students will be elected to the Council.

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Council Membership Statute

The purpose of this Statute is to ensure the overall composition of Council provides effective governance of the University.

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Course Scheduling and Constraints Policy

This policy provides a framework for determining the layout of the academic year and consideration of any constraints on course scheduling and capacity. Effective from: October 2016

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Data Governance Policy

This policy formalises the University’s data governance bodies and sets out the fundamental principles that guide its data management practices. Effective from: December 2022

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Delegations Statute

This Statute sets out delegations and provides the basis for, and the limits on, the exercise of all Delegated Authority at Victoria University of Wellington. Effective from: April 2023

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Disclosure of Personal Information Procedures

These Procedures ensure that staff members and students understand when Personal Information may be disclosed to third parties, and how to do so. Effective from: December 2020

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Financial Delegated Authorities Statute

see Delegations Statute

Fraud Policy

This policy addresses the risk of fraud and outlines the actions the University will take when any suspected fraud is reported or discovered.

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Guidelines on cotutelle degrees and other doctoral study overseas

Guidance on doctoral degrees where the student spends a substantial period overseas, including guidance on arrangements for cotutelle doctoral degrees.

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Health, Safety and Wellbeing Policy

This policy guides health, safety, and wellbeing at the University, outlining responsibilities for excellence in practice among staff and students. Effective from: November 2023

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Higher Doctorate Regulations

These regulations govern qualifications, application, admission and examination procedures and the process for awarding Higher Doctorates. Effective from: June 2019

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Higher Doctorates Guidelines for Applicants and Examiners

These guidelines provide additional information about the application and examination process for a Higher Doctorate. Effective from: October 2014

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Higher Doctorates Statute

see Higher Doctorate Regulations

Honorary Degrees and Hunter Fellowships Statute

This statute sets out the regulations and procedures governing the conferment of Honorary Degrees and the award of Hunter Fellowships.

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Naming Rights Statute

This statute outlines criteria and procedures for awarding Naming Rights to university assets, activities or academic employment positions to specified parties. Effective from: July 2009

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Policy Framework

This policy provides a framework for the development, implementation and review of Policy Documents at the University. Effective from: April 2023

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Privacy Breach Procedures

These Procedures ensure that Privacy Breaches are managed in accordance with the University’s Privacy Policy and obligations under the Privacy Act 2020. Effective from: December 2020

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Privacy Impact Assessment Guidelines

These Guidelines assist staff members undertake a Privacy Impact Assessment (PIA) when required under the Privacy Policy. Effective from: December 2020

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Privacy Policy

This policy ensures that personal information is managed in accordance with good global privacy practice, all relevant laws, and the principle of manaakitanga. Effective from: July 2023

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Programme and Course Design Handbook

The handbook sets out the University’s expectations and gives guidance for good quality programme and course design. Effective from: April 2014

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Receipt of Donations Policy

This policy ensures donations received by the University are transferred to the Victoria University of Wellington Foundation, unless stated by the donor. Effective from: October 2009

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Risk Management Policy

This policy explains the University’s underlying approach to risk and risk management. Effective from: December 2008

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Staff Conduct Policy

This policy sets out expected standards of conduct at Victoria University of Wellington and outlines processes to be followed when these standards are not met. Effective from: September 2022

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Student Conduct Statute

This statute sets out the principles that apply when a student’s conduct does not meet the University’s expectations. Effective from: November 2022

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Te Tiriti o Waitangi Statute

This statue outlines the principles adopted by Council to enact the University’s obligations from section 281(b) of the Education and Training Act 2020. Effective from: February 2019

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Timetable Policy

see Course Scheduling and Constraints Policy

Treasury Statute

This statute provides a framework within which Victoria University of Wellington can effectively manage and safeguard its financial resources. Effective from: December 2013

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