Facilities and venue hire

All registered clubs and groups can book up to three hours per week for meetings, training, practices or key events on any of the three campuses at no charge.

Bookings

The Clubs Administrator manages all club bookings across the three campuses (Kelburn, Pipitea, and Te Aro).

They also manage all bookings for the student social spaces (the Hub and Student Union building at Kelburn and the Law Common Room at Pipitea) and all the recreation spaces at Kelburn (Recreation Centre, Boyd Wilson complex, and Salamanca Courts).

If you are organising your club bookings for meetings, training, practices, or planning key events and other activities, complete the online booking form or get in touch with the Clubs Administrator for advice on the best space for your activity.

Any club, group, or individual that requests a booking agrees to the booking terms and conditions, and to comply with the COVID guidelines.

Download the list of student social spaces or check the recreation facilities to select the best space and its capacity for your activity.

All club booking requests should come from the Club email to ensure the request is allocated to the club's free hours.

Complete the online booking form with the following information as a minimum:

  • activity name and type
  • date of event (or start and finish dates if it is a booking for a long-term event)
  • number of attendees
  • preferred room or location (if you have one).

Ensure that you provide as much information as possible and ensure that you include any additional services you may require (additional equipment, security, cleaning, health & safety compliance).

Opening hours

Boyd-Wilson Field

Monday–Sunday: 7 am–10 pm

Boyd-Wilson Arena

Monday–Thursday: 7 am–10 pm
Friday: 7 am–8 pm
Weekends: 9 am–6 pm

Student Union building

Monday–Sunday: 7 am–10 pm

Recreation Centre

February–October

Monday–Thursday: 6 am–10 pm
Friday: 6 am–8 pm
Weekends: 9 am–6 pm

November–January

Monday–Thursday: 6 am–9.30 pm
Friday: 6 am–8 pm
Weekends: 9 am–6 pm

Closed all public holidays and university holidays.

University Clubs

Phone: +64 4 463 5538
Email: university-clubs@vuw.ac.nz