Information for partners
Nomination procedures
All students must be nominated to Victoria University of Wellington by the home university’s Exchange Office before their application documents are submitted. Please email student-exchange@vuw.ac.nz first to check how many students we can accept if we have not advised previously.
Nominations may be submitted at any time up until the application deadlines for the relevant exchange term.
Nomination deadlines
Trimester 1 (February to June)
Deadline for nominations: 15 October for the following year.
Trimester 2 (July to November)
Deadline for nominations: 15 April
Submit all student nominations to student-exchange@vuw.ac.nz.
Nominations should include the following details for each student:
- First name
- Surname
- Preferred name
- Country of citizenship
- Email Address
- Starting term of exchange study
- Duration of exchange study
- Level of exchange study (undergraduate or postgraduate)
- Academic subject (area of focus)
The University has a third trimester that runs from November to February and is known as the summer trimester. Exchange students cannot apply for admission for the third trimester. Students staying for two trimesters starting in Trimester 2 will take a break over the summer period and resume study at the start of Trimester 1.
Application procedures
Applications for incoming exchange study must be submitted via email from the nominating university office to student-exchange@vuw.ac.nz on behalf of the applicants. Hard copies of application documents are not necessary. Applications may be submitted at anytime prior to the listed application deadline for the relevant exchange term.
Make sure that all documents have been stamped, dated, and signed by the home university’s Exchange Office as being true copies of the originals if the documents are coming directly from the student. If being sent from the nominating university office, we are able to automatically accept all documents as certified.
- Application form.
- A certified photocopy of the student’s passport
- Evidence of English proficiency (Please refer to the Study Abroad and Exchange Apply and Contact page to see if this is required for your university by selecting your exchange programme and country location of your university).
- An original/certified copy of academic transcripts at tertiary level, translated into English by the university or other official bodies (online translation or translation by the students cannot be accepted).
- Architecture and Design students are required to submit a portfolio of their work. The portfolio should include drawings and work that best represent the student’s strengths. These can be technical drawings, design work, sketches, photographs and more artistic pieces. The portfolio can be in any format (i.e.; folder, CD, website. Digital copies are preferable) and should be an accurate representation of your skills set to date.
Please refer to the Study Abroad and Exchange Restrictions page to check which courses are restricted or have additional document requirements.
Whilst studying at Victoria University of Wellington, exchange students must be enrolled in 45-60pts. We may be able to grant exceptions for students wanting to take slightly more than 60pts, however you should not rely on this being able to happen. Students are unable to take less than 45pts as that is the minimum requirement for a NZ Student Visa.
Further information on the inbound Study Abroad and Exchange programme is available here
Application deadlines
Trimester 1 (February to June)
Deadline for applications: 1st December for the following year.
Trimester 2 (July to November)
Deadline for applications: 1st May
Inbound exchange applications are processed by the International Admissions Team once they have been approved by Wellington Global Exchange.
Agreements
Direct all queries regarding agreement renewals, expansions, or the establishment of new exchange partnerships to student-exchange@vuw.ac.nz.
Transcripts
One official digital transcript will be sent to the student after final grade release, only at the end of a student’s exchange period. Transcripts will be withheld if the student has any outstanding fees with the University.
In the case that additional copies are required, students can request an additional copy from the Victoria University of Wellington website for a small fee.