Thesis formatting guide

Ensure you have met the formatting guidelines for your thesis before you submit.

If you have any questions about the formats, please contact the Systems and Integration Development team.

Print guidelines

The print copy of your thesis must:

  • Be up to A3 (420 mm x 297 mm) in size.
  • Be a clean and clearly printed copy with no marking comments.
  • Be hard bound and have the name of the author and title printed on the outside and on the spine. (Note–copies of the thesis submitted for examination may be in a temporary binding, for example spiral bound or heat-sealed.)
  • Be typed. The pages may be double-sided.
  • Include a title page that complies with the Sample Ph.D. Thesis Title Page pdf57KB. Please note that the year included on the title page should be the year the thesis is deposited in the Library.
  • Include a short abstract (approximately 500 words) in a form suitable for publication.
  • Include a completed copy of the appropriate availability and deposit of thesis form (“permission form”) without which no thesis can be accepted.
  • Have any relevant appendices bound into the hard copy. Appendices on a CD may be attached in a pocket.

It’s recommended the print copy of your thesis should:

  • Be on good quality plain white paper of A4 size.
  • Have numbered pages.
  • Have body text in a 12-point font, with 1.5 line spacing.
  • Have margins of least 2 cm and no more than 4 cm on the binding edge of the page.

Digital guidelines

The digital copy of your thesis should:

  • If possible, be a single file in PDF format.
  • Be identical in content and as close as possible in layout to the print copy deposited with the Library (with the possible exception of any third party copyright material).
  • Be of a reasonable file size. The largest a digital copy of your thesis can be is 2 gigabytes (2 Gb), though very few theses are anywhere near this large. If your thesis is near this limit or over it, it will have to be split into multiple files—for example, the main chapters in one file and appendices in another. Before splitting your thesis, try to reduce its file size if you can. For more assistance, please contact the Systems and Integration Development team.

Non-standard theses formats

The Library will be happy to accept your thesis in a non-standard format where this has been approved by your Head of School. You must include the completed non-standard format permission with your submission.

Some examples of non-standard formats include music scores; three-dimensional models; performance recordings; or works in fabric, wood, plastic or metal. If you’re unsure, contact the Systems and Integration Development team for guidance

You should consider any requirements for a non-standard format as early as possible. PhD candidates should normally apply for this approval when they move from provisional to full registration; Master’s by thesis candidates should give some indication of a non-standard format when completing their three-month progress report, with confirmation at the eight-month progress report.