Agent actions

This page serves as a guide for agents to perform the following actions:



Changing or nominating a new agent

Complete the relevant form and email to international@vuw.ac.nz or directly to your recruitment manager.

  • Complete the Agent Nomination form if a student that is currently not represented by an agency wants to nominate you to act as their agent.
  • Complete the Change of Agent form if a student already represented by another agency wants to nominate you to act as their new agent.

In the case that a student changes representatives or nominates a representative after an application has been submitted, a service fee (no further commission) will be paid to recognise the support services to the student’s application. The decision whether a representative nomination/change is accepted sits solely with the international office at Victoria University of Wellington.



Invoicing requirements

For student commission, the University will inform you about the commissionable amount for each student after every intake. Once received, please provide a commission invoice in accordance with the invoicing requirements.

Invoicing requirements for companies registered outside New Zealand

  • Organisation’s registered name, registered physical address, email address, and contact number must be stated on the invoice.
  • Due to audit requirements, all invoices sent to us need to be strictly billed with the following details:
    • Billing name: Victoria University of Wellington
    • Billing address: PO Box 600, Wellington 6140, New Zealand
    • Attention: ‘Staff member name’ (optional)
  • Invoice date
  • Bank account stated on the invoice must accept the invoiced currency
  • We are only able to make payments in the following currencies:
Currency Code

Currency Name

Currency Code

Currency Name

Currency Code

Currency Name

Japanese Yen

UAE Dirham

JPY

Japanese Yen

SGD

Singapore Dollar

AUD

Australian Dollar

KWD

Kuwaiti Dinar

THB

Thai Baht

CAD

Canadian Dollar

LKR

Sri Lanka Rupee

TOP

Tongan Pa’anga

CHF

Swiss Franc

MUR

Mauritius Rupee

USD

United States Dollar

DKK

Danish Krone

NOK

Norwegian Krone

VUV

Vanuatu Vatu

EUR

Euro

PGK

Papua New Guinean Kina

WST

Samoan Tala

FJD

Fiji Dollar

PHP

Philippine Peso

XPF

CFP Franc

GBP

Pound Sterling

SAR

Saudi Riyal

South African

South African Rand

HKD

Hong Kong Dollar

SBD

Solomon Islands Dollar

  

INR

Indian Rupee

SEK

Swedish Krona

  

Invoicing requirements for companies registered in New Zealand

  • Registered name (or trading name), registered physical address, contact number, email address, web presence (e.g., LinkedIn or website link), and GST number (if applicable) must be stated on the invoice
  • Due to audit requirements, all invoices sent to us need to be strictly billed with the following details:
    • Billing name: Victoria University of Wellington
    • Billing address: PO Box 600, Wellington 6140, New Zealand
    • Attention: ‘Staff member name’ (optional)
  • Invoice date
  • The words ‘Tax Invoice’ in a prominent place
  • The GST and total amount payable for the supply. If not GST registered, this must be clearly stated.

Commission (including the service fee) can only be paid if students pay international tuition fees. This excludes students who are:

  • New Zealand citizens, or citizens of Niue, the Cook Islands, or Tokelau Islands
  • New Zealand residents or permanent residents
  • Australian citizens or permanent residents
  • diplomats or consulars assigned to live in New Zealand, or an immediate dependent
  • recognised refugees in New Zealand.