Facilities and venue hire

Clubs have free access to a number of spaces for meetings, training, practices or key events like AGMs.


If you are organising your weekly club bookings for meetings, training, practices, or planning key events such as Annual General Meetings (AGM’s) and other activities, get in touch with the Clubs Administrator.

The Clubs Administrator manages all club bookings across the three campuses (Kelburn, Pipitea, and Te Aro). They also manage all bookings for the student areas (the Hub and Student Union building at Kelburn and the Law Common Room at Pipitea) and recreation spaces at Kelburn (Recreation Centre, Boyd Wilson facilities, and Salamanca Courts).

All registered clubs and groups have up to three hours free per week to book in spaces during term time.

Any club, group, or individual that requests a booking agrees to the booking terms and conditions.

Download the list of bookable spaces to find out what rooms and locations are available, and their capacities.

We do ask that all club booking requests come from one individual to enable the University Clubs team to know who to get in touch with.

Email all booking requests to university-clubs@vuw.ac.nz with the following information as a minimu:

  • event name
  • preferred room or location (if you have one)
  • date of events (or start and finish dates if it is a booking for a long-term event)
  • Start and finish time of the event
  • number of attendees.


Clubs staff manage and monitor weekly the Poster board in the Hub (by the Library) and outside the The Lab. There are six boards to promote club events. Drop off three copies of your event and we will put them up for you.

Opening hours

Boyd-Wilson Field

Monday–Sunday: 7 am–10 pm

Boyd-Wilson Arena

Monday–Thursday: 7 am–10 pm
Friday: 7 am–8 pm
Weekends: 9 am–6 pm

Student Union building

Monday–Sunday: 7 am–10 pm

Recreation Centre


Monday–Thursday: 6 am–10 pm
Friday: 6 am–8 pm
Weekends: 9 am–6 pm


Monday–Thursday: 6 am–9.30 pm
Friday: 6 am–8 pm
Weekends: 9 am–6 pm

Closed all public holidays and university holidays.

University Clubs

Phone: +64 4 463 5538
Email: university-clubs@vuw.ac.nz